Key Responsibilities

• Administrative Support:
  • Calendar Management: Coordinate travel arrangements.
  • Document Preparation: Draft and edit correspondence, memos, reports, presentations, and other documents with accuracy.
  • Data Management: Maintain organized electronic and physical filing systems for easy document retrieval.
  • Communication: Serve as a primary point of contact for internal and external stakeholders, managing inquiries and requests effectively.
• Communication and Coordination:
  • Stakeholder Liaison: Facilitate communication between departments to ensure timely responses.
  • Meeting Coordination: Plan and coordinate logistics for meetings, including room bookings and technology setup.
  • Information Dissemination: Distribute updates and information promptly.
• Documentation and Reporting:
  • Report Generation: Assist in preparing operational reports, performance metrics, and budget tracking summaries using MS Excel.
  • Record Keeping: Maintain accurate inventory records and fleet maintenance activities.
  • Presentation Preparation: Compile data and prepare visually appealing presentations for management meetings.
• Project Assistance:
  • Project Support: Provide administrative support for special projects led by the National Facilities Manager and National Fleet and Logistics Manager.
  • Progress Monitoring: Monitor project progress and assist in developing solutions to potential issues.
• Operational Support:
  • Ad Hoc Tasks: Undertake additional administrative tasks as assigned by the National Warehouse and Fleet Manager.

Requirements

• Education: BCom Degree
• Experience: Minimum of 2 years in an administrative role

If you are a detail-oriented individual with strong administrative skills and the ability to manage multiple tasks efficiently, we encourage you to apply for this exciting opportunity at WeBuyCars.