Job Details
Division
Administration
Business Unit
Finance, ICT and Shared services
Minimum experience
Entry Level
Company primary industry
Environmental Services
Job functional area
Administrative
Contract term
Until 31 March 2028
Job Description
This is an Expanded Public Works Programme implemented by CapeNature in accordance with applicable Ministerial Determination and related guidelines.
CapeNature is seeking to appoint an administration assistant to manage the administrative tasks within the Contact Centre.
The primary purpose of this role is to provide administrative assistance to the Contact Centre Manager.
RESPONSIBILITIES:
Overtime administration: Maintain accurate overtime records, process requests, and submit relevant documentation for approval.
Procurement admin & support: Complete specifications and requests for stationery, headsets, protective wear and other items, ensuring timely submission and follow-up.
Record keeping: Maintain accurate and up-to-date records, including track sheets and other control documents.
Coordinating internal and external meetings.
General Administration: Provide day-to-day admin support as required to support the smooth functioning of the Contact Centre and the Marketing & Promotions Unit.
Coordinating travel/accommodation bookings and arrangements.
Administer petty cash requests as and when required.
Assist with reserve closures/emergency notices.
Assisting and attending events and activations for Marketing & Promotions
REQUIREMENTS:
Grade 12
No criminal record
Ability to write and communicate in any two of the Western Cape official languages
In possession of a valid ID document
RECOMMENDATIONS
Computer literacy in MS Word and Excel
Possession of a valid driver’s licence
2 Years experience in an administrative role
Basic tourism knowledge
COMPENTENCIES
Proficiency in Microsoft Office
Punctual, neat, and responsible
Willingness to travel when required
Ability to work in a team and independently
Resourceful, problem-solving and initiative taking
Attention to detail and accuracy
Multitasking and time-management skills, with the ability to prioritize tasks
Demonstrate excellent written and verbal communication skills