Position summary
Industry: Chemical, Petrochemical, Oil & Gas
Job category: Admin, Office Support and Services
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
The Petroleum Oil and Gas Corporation of South Africa (PetroSA):The Petroleum Oil and Gas Corporation of South Africa (SOC) Limited (PetroSA) is the national oil company of South Africa and is registered as a commercial entity under South African law. PetroSA is a subsidiary of the Central Energy Fund (CEF), which is wholly owned by the State and reports to the Department of Energy. The company holds a portfolio of assets that spans the petroleum value chain, with all operations run according to world-class safety and environmental standards.
Job description
Job Purpose: To perform the frontline functions of reception and switchboard and co-ordinates the availability of meeting rooms to meet internal client requirements to ensure an efficient and well-functioning reception.
Responsibilities:
Coordinate and conduct all frontline reception activities (managing visitors, maintaining an inviting space etc.) for the rendering of efficient reception services.
Receive and respond to office correspondence (direct internal and external calls; divert departmental absences etc.) and manage switchboard appropriately, for the accurate routing of correspondence.
Maintain and effect all updates and changes to the internal telephone directory for the corporate office, to ensure records reflect changes accordingly.
Manage electronic meeting-room requisitions and address conflicts appropriately and monitor the supply of equipment and refreshments as requested, for the efficient processing of meeting-room bookings and requirements.
Perform routine administrative tasks e.g., petty cash requisitions, stationery orders etc. and keep records of financial expenditures, to maintain a functional office environment.
Assist with organizing and coordinating departmental functions, events and meetings to ensure adequate planning and minimize ambiguity.
Execute and monitor that all documentation is recorded and stored according to ISO standards and the SHEQ practices are being adhered to ensure a safe and healthy working environment.
Contain expenditure within the budget guidelines to ensure that funds are optimally utilized in service delivery.
Assist staff with any requests or queries related to the daily operation of the corporate office for quality customer service.
Manage the development and implementation of a personal learning and growth plan to ensure continued development.
Minimum requirements
Minimum Qualifications:
Matric
Minimum Experience:
2 – 3 years’ front-line Reception, Switchboard or Clerical experience
NB: As part of our recruitment process, candidates will be required to undergo Vetting/Security clearance.
PetroSA is committed to Equality, Employment Equity, and Diversity regarding employment opportunities and accordingly preference will be given to historically disadvantaged groups.
Apply using this link: https://petrosacareers.ci.hr/applicant/index.php?controller=Listings&method=view&listingid=1f622d75-9314-4205-b6da-bbf64a0e945e