HR Internship

ROLE PURPOSE

The HR Intern role is a trainee HR administrative function which forms part of the DHR unit within the HR Team of MSF SnA.

The role will work together with the HR Manager and HR Officer, providing HR administrative support in the whole employee life cycle and implementation of the annual DHR operational plans for MSF SnA.

 

JOB GRADE: Intern

ROLE DELIVERABLES

Key Performance Areas

Activities

Workforce Planning and Staffing

• Onboarding of interns

• Draft offer letters, employment contracts for all new hires & contract changes/addendums for existing staff. Send to HR Officer to verify before sending to candidates.

• Opening new hard copy employee files as per defined HR Checklist, follow up on missing documentation

• Confirm that all documents submitted have been verified by HR Officer

• Create Bamboo profiles for all new staff & support staff on queries on system. Ensure that Bamboo is kept updated with all new HR information

• Sourcing accommodation & logistics for staff relocations

• Update non-SA staff visa tracker and scan updated copies of visas and passports onto their files

• Update organogram and staff board monthly and liaises with Comms for staff update on the MSF website

• Exit Interviews with all interns

 

Performance Management

• Update the evaluations tracker and open folder per department for all evaluations received. Flag non submissions or issues to HR Manager to follow up.

• Track staff due for probation evaluations a month in advance and flag to HR Officer to follow up with the Manager/Supervisor

• Track employee contracts ending a month in advance, flag with HR Officer to follow up

• Assist HR Officer with conducting quality checks on all evaluations and calculations for notch increases due to employees

Wellness Management

• Support the Staff on EAP queries

• Assist HR Officer with all logistics for the Staff Wellness Day and all wellness events

• Assist with all logistics for the monthly Staff Wellness talks

• Support DHR in partnering with all units in ensuring a healthy and harmonious work environment

 

Benefits & Rewards Management

• Gather all paperwork and data required for payroll process and submit file to HR Officer latest on the 12th monthly

• Check that all new staff are enrolled on all benefits and provide support with explaining benefits to all staff in the Section. Follow up with HR Officer for staff not enrolled

• Update record of flight and school fees benefits

 

Employment Relations (ER)

• Filing of all disciplinary sanctions and supporting documents in employee files

• Arrange all logistics e.g. venue, IT for hearings etc

• Advice staff on the grievance procedure to follow and support in resolving grievances

• Together with HR Manager and HR Officer, follow up on HR issues from staff meetings as raised by WPF

• Read through and be knowledgeable on all MSF SnA HR policies

 

General HR Administration

• Assist HR Officer with all DHR events by receiving brief and liaise with service providers and arrange all logistics to ensure the events are facilitated successfully e.g. EE Committee Meetings and any other HR events/meetings

• Prepare monthly HR report and send to HRM latest 2nd monthly

• Have a good team spirit and willingness to back up other DHR staff when needed

• Assist HR Officer with conducting staff surveys and nomination processes

• Ensuring all HR filing is up to date e.g. Staff files, SLAs, Consultancy Contracts, Bursaries etc….

• Any other duties as reasonably assigned by HR Manager

 

ROLE REQUIREMENTS

Qualifications and Experience

• A Degree in Human Resource Management or related field is required
• No experience required
• Knowledge of South African Labour Law (LRA, BCEA, Employment Equity etc)
• Knowledge of the employee life cycle and HR generalist activities
• Languages: English (fluent, spoken / written) any other language advantageous
• Good Communication and flexibility
• Proactivity and willing to think outside the box and service oriented
• Professional and ethical
• A good team player and able to work under pressure while keeping a level head
• It is preferred that incumbent has experience working for MSF or other INGOs

Salary Detail:

• Basic Salary: R 5000
• 100% medical aid contribution
• Transport allowance

Closing date: 20 October 2022

Please note that only shortlisted candidates will be contacted.

People living with disability are encouraged to apply.